Lobeck Taylor | CAREERS
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CAREERS

JOIN OUR TEAM.

To apply, please email a resume and cover letter to meredith@lobecktaylor.org. No phone calls please. 


LOBECK TAYLOR FAMILY FOUNDATION – ADMINISTRATIVE ASSISTANT

COMPANY DESCRIPTION: The Lobeck Taylor Family Foundation (LTFF) was established in 1997 by Bill Lobeck and Kathy Taylor. LTFF’s mission is to decrease barriers for Tulsans to achieve their goals. To fulfill this mission, the Foundation acts as a grant-maker, innovator, and convener. With an emphasis on entrepreneurship, economic opportunity and community development, LTFF operates several of its own programs in addition to awarding grants to community partners. Kitchen 66, Tulsa’s kickstart kitchen, provides resources key for the success of food startups including commercial kitchen space, food business training and sales opportunities. On the heels of the success of Kitchen 66, LTFF opened Tulsa’s first food hall, Mother Road Market, a curated selection of 17 shops that assist business owners in the next phase of their company, selling and connecting to an engaged community of customers. LTFF also launched Kiva Tulsa, a nonprofit initiative that introduced crowdfunded microloans to small business owners and aspiring entrepreneurs in Oklahoma. Kiva Tulsa continues to promote financial inclusion and foster local economic growth in Tulsa’s entrepreneurial community.

ADMINISTRATIVE ASSISTANT POSITION DESCRIPTION: The Lobeck Taylor Family Foundation seeks a talented team player to join our lean but dynamic organization to support its efforts in decreasing barriers for Tulsans to achieve their goals. The ideal candidate is a hands on, detail oriented, self-motivated individual with a passion for creating community and thrives in a team environment. Reporting to the Director of Finance and Administration, the Administrative Assistant will serve as LTFF’s administrative and program support staff member. They will be responsible for performing various administrative tasks, program support, problem-solving and trouble-shooting administrative solutions, and supporting the internal flow of information.


BASE SALARY: $17/hr; 15 – 20 hours per week


RESPONSIBILITIES:

Office Management

  • Oversee office materials and systems: organize and manage files; maintain documents, make recommendations for streamlining systems for efficiency.
  • Maintain a functional, safe, clean and efficient office environment.
  • Proactively identify needs for improvement and make recommendations to the Director of Finance and Administration as needed.
  • Support LTFF staff with practical and strategic services including meeting preparation, logistics, updating materials and information, ordering supplies, correspondence, and other related administrative tasks.
  • Receive and process mail on behalf of LTFF staff.
  • Liaise with IT provider and related vendors.
  • Submit IT service desk tickets for equipment and additional services as needed.
  • Maintain and update LTFF master calendar.

Community Relations

  • Welcome and respond to guests who call, visit or email, and foster a culture of hospitality.
  • Answer grantee, Board, staff, vendor and community communication and
    correspondence with great care to provide accurate, thoughtful and timely responses.
  • Develop a detailed knowledge of LTFF as well as it grantees and community partners.

Program Support

  • Answer program inquiries for Kitchen 66, Kiva Tulsa, Tulsa StartUp Series and Mother Road Market with great care to provide accurate, thoughtful and timely responses.
  • Assist program leads with tasks including but not limited to preparing and assembling program materials, event logistics, scheduling tours or overviews and application preparation and maintenance.

Finance Support

  • Process and upload invoices to shared drive.
  • Assist with accounts payable and receivable as needed by Director of Finance and Administration.
  • Issue donation letters for charitable contributions and in-kind services to LTFF and its programs.
  • Additional duties/projects as assigned.

QUALIFICATIONS & EXPERIENCE NEEDED


  • Self-directed and action oriented personality;
  • Ability to work effectively and collaboratively as part of a team;
  • Excellent interpersonal, verbal and written communication skills;
  • Office management or administrative experience;
  • Proficiency with Google Suite, Microsoft Office and Adobe products; experience with QuickBooks a plus; and
  • Flexibility in approach and willingness to adapt when necessary.

KEY ACTIVITIES FOR SUCCESS


  • Organize and plan to create a highly productive and efficient office;
  • Interact respectfully and effectively with people of all races, ethnicities, cultures and socio-economic backgrounds;
  • Demonstrate a passion for LTFF’s mission and culture;
  • Take initiative and identify opportunities for improvement and efficiency; and
  • Apply high ethical standards of behavior and honesty to daily work activities.

To apply, please email a resume and cover letter to meredith@lobecktaylor.org. No phone calls please.